The Process
The lobby or corridors in your building do not wear out over night, it happens imperceptibly over time and because we pass through on a daily basis we do not always notice how much it’s in need of a renovation. The first person to notice is usually a person with fresh eyes or a new managing agent or account executive who visits infrequently. The potential buyer can demonstrate his/her criticism when they choose not to buy an apartment based on the condition of the common space areas. When residents perceive the need for change, this is the first call to action. The person to start with is your managing agent who usually has a great deal of experience in conducting building renovations and can guide you through the required steps.
“The longest journey begins with the first step.”- Chinese Proverb
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The Budget Committee – determines the cost of the projected renovation
To determine the cost of the projected renovation. Members of this committee should include unit owners, board members, NYC Hallways and Lobbies (will lend it’s expertise and is willing to measure and give a range of pricing according to the materials being considered). All ideas are discussed, different points of view are expressed, experts are consulted and the results are reported to the Board of Managers at the monthly meeting. -
The Finance Committee – determines how to pay for the projected renovation
This committee should include the Managing Agent, Board of Managers’ President, Treasurer and Board members willing to participate as well as members from The Budget Committee. From this discussion a plan to fund the project will emerge, which can include a special assessment, a transfer fee, building loan or using cash on hand. Next is to form the Design Committee. -
The Design Committee – determines the best design within budget while preserving the spirit of the building’s style and history
Selection of the designer and design are the main work of this committee and usually involves viewing mock-ups in small sections of the hallways and lobbies in order to get an idea of the look and style, while giving residents the opportunity to add their point of view. Members of this committee should also include the selected designer and NYC Hallways and Lobbies to complete any mock-ups. 
The Construction Committee – to select the best renovation company
One or two members from the board of directors, the designer, and the managing agent will develop a contractors’ bid package. Once a bid is accepted and the General contractor is hired, the GC joins the Construction Committee’s weekly meeting to report on all matters pertaining to the progress of work.
The Closeout Committee – adds finishing touches to the project and keeps notes for future projects
The Closeout Committee reviews the process and records ways to improve future projects based on past experience. Additionally, this committee may make some additional purchases such as art, furniture, and/or, or protection detail for the completed work. This will as serve as the finish line for the project.-
The Designer/Architect is always in charge
The Board of Managers has hired the designer because of their ability to develop a beautiful design and to certify that the work is being completed in a first class manner, on schedule and within budget. Once the design has been communicated to the residents, it’s time to let the professionals do their jobs. The contractor takes the plans and specifications and executes it exactly as the designer planned. We have found that following the designer’s lead and the process outlined above creates the smoothest renovation process to everyone’s satisfaction and pride.